Refernces and Client List

05/2018 – 09/2018

Unit Administrator  (Maternity Cover – 80%)

EMBL Heidelberg – Developmental Biology Unit (Germany)

  • Unit Administrator to group leaders and unit members (85 people)
  • Proactive, independent and smooth organization of the daily routine
  • Manage and coordinate the Head of Unit and group leaders calendar with follow-up for meetings, information and deadline
  • Arrange video conferences, conference calls and various meetings (team meetings, internal and external visitor meetings, board and committee meetings, seminars, courses and individual group events)
  • Travel planning including travel bookings, visa application, reimbursements intern and external for the whole department (80 people) and all visitors
  • Organize, prepare an follow-up on meetings, seminars and visitors (incl. drafting minutes, preparation of documentations and agenda)
  • Deal with purchase orders/shopping cards (SAP) and monitor all included activities
  • Credit card statements for all payments within the department
  • First contact and internal network to all departments within the organization and for external request